Turn any email into a to-do in one tap
Press T, swipe, or tap ＋ TO-DO. The email thread becomes a task with importance and a deadline, and the inbox stays at zero.
Email to-do list
Turn emails into to-dos without a second app
Your inbox already is a to-do list, just a bad one. Gadfly makes it a good one: every mail you need to act on becomes a task with a deadline, right next to the conversation it came from.
Sign the lease renewalLandlord · "please return by the 7th" 2 days late
Send Q4 numbers to AnaWork · asked Monday Tomorrow
Book the dentistPersonal · reminder from clinic Friday
Renew domain before expiryNamecheap · expires 2 Dec In 3 weeks
Why email-to-task integrations fail
Forwarding a mail to Todoist, starring it, or flagging it into Microsoft To Do splits one job across two apps. The task loses its context, the mail loses its urgency, and neither app knows when the other changed. In Gadfly the to-do is the thread: reply, and the deadline is re-read; finish it, and the star in Gmail goes away.
A deadline on every to-do, automatically
Gadfly reads the conversation for the date that matters ("by Friday", a contract expiry, a renewal) and shows the sentence it came from. No date in the mail? It estimates one from what is asked and who is waiting. A to-do without a date is a to-do that never gets done, so Gadfly never makes one.
Your starred mail, already sorted
Connect an account and the mails you starred "to deal with later" become to-dos with deadlines on day one. Star something in Gmail or Outlook later and it shows up in Gadfly too.
What it does
Deadlines that follow the conversation Only in Gadfly
When a new message arrives, the deadline is read again from the whole thread. "We will get back to you next week" moves it; a contract expiry stays put. A date you set is never touched.
Every to-do has a deadline Only in Gadfly
The date the mail states, else an estimate from what is asked and who is waiting, else a default by importance. No to-do can silently rot without a date.
Importance: important, normal, low
Set by you or suggested by Claude. It orders to-dos inside each band and sets how soon a guessed deadline lands.
Your starred mail becomes to-dos
Connect an account and the 15–20 mails you starred "to deal with later" become to-dos with deadlines. Star in Gmail or Outlook later and it shows up too; finish it and the star goes away.
Snooze, done, drop
Snooze a to-do until a date, finish it, or drop it on purpose. Dropped is kept apart from done, so you see what you chose not to do.
Search to-dos and mail together
One search across to-dos and every folder of every account, on the phone and the desktop.
One mail at a time
Unread mail comes as a deck: one message, three choices — delete, archive or to-do. Untriaged mail is debt, and Gadfly shows how much of it you have.
Triage suggestions that learn
Each mail arrives with a suggested action. Accept with one key. It learns from what you do with each sender.
Spam rules and learned templates
Mark one newsletter or notification as spam and its template is caught next time, from any sender.
Silence noisy senders
Silence a sender, or just one kind of title from them. That mail still arrives unread, but sends no notifications to your phone or desktop. Un-silence it from any such mail.
Group similar emails and decide them at once
Three or more unread mails from one sender with similar titles? Gadfly offers to group them into one scrollable card: archive, delete or forward them all in one tap. Any single mail can still go its own way, to-do included.
Questions
How do I turn an email into a task?
In Gadfly, press T on the desktop, swipe on the phone, or tap ＋ TO-DO. The thread becomes a to-do with importance and a deadline, and it is archived out of your inbox so the inbox stays at zero.
Do I still need Todoist, Things or Microsoft To Do for email tasks?
Not for tasks that come from email. Gadfly keeps them with their mail, dates them, and reminds you. Keep your task app for everything else.
Stop losing mail you meant to answer
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